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Case Study — Lahore HR Consultancy

Printable one-pager · Pakistan edition · maahir.io cheat sheets

MAAHIR
CHEAT SHEET

🤝 The firm — a 3-person HR consultancy in Lahore

Composite example for learning — a realistic blend of common small-consultancy situations in Pakistan, not one real business. Services: recruitment support, payroll documentation and HR policy setups for small and mid-size local companies.

Their three problems: client reports ate one full day each; meeting notes depended on memory; the inbox buried urgent client emails under supplier spam.

🧾 What they changed — 3 moves (no new staff, no paid software to start)

Move	How	Rule they kept
1. AI-drafted client reports	Prompt like: "Draft a monthly recruitment report from these notes: 6 roles, 41 CVs screened, 9 interviews, 2 hires, 2 offers pending. Short sections: Summary, Progress, Risks, Next month." Then the consultant corrects facts and tone.	AI writes the first draft only — a human checks every number and name before sending
2. Meeting summaries	Right after each call, 5 minutes: rough notes in, any AI tool out comes a clean summary with decisions and action items, pasted to the client on WhatsApp.	Send within 2 hours — speed is the value
3. Email triage	Three labels: CLIENT / BILLING / LATER. Anything from a paying client is answered same day; newsletters batched to Fridays.	Inbox zero decisions, not zero emails

⏱️ What changed (illustrative ranges — composite, not audited numbers)

Result	Before	After ~2 months
Monthly report turnaround	~1 working day each	~2–3 hours (draft in minutes, checking is the work)
Consultant hours saved	—	roughly 6–10 hours/week across the team
Copy-paste / version errors in reports	common	markedly fewer — one template, one check step
Client response time	1–2 days	same day for CLIENT-labeled mail

Honest framing: ranges are illustrative for learning. The gains came from the check step as much as the drafting — skipping review is how AI errors reach clients.

✅ How you can copy this (one working week)

Day 1: Pick ONE repeated document (report, proposal, follow-up email). Write the prompt with your real sections.
Day 2: Run last month's content through it. Compare with what you actually sent — fix the prompt until the draft is 80% right.
Day 3: Build the check habit: every number, name and claim verified before anything leaves.
Day 4: Set the three email labels; move today's inbox through them once.
Day 5: Do the post-meeting summary once. Count the minutes saved — that number convinces partners.

🎓 Which Maahir tracks teach this

AI Operations (ai-operations) — AI-drafted documents, meeting summaries, prompt discipline for professional work.
Business Systems (business-systems) — the repeatable workflow: template → draft → check → send, tracked so quality holds.
PM Mastery (pm-mastery) — action-item hygiene, client communication cadence, weekly review habit.